Safety Audit Brief #6
September 1, 2020
|A strong internal audit program will help drive continuous improvement, promote ownership of the entire Safety Management System, promote a safety culture, and lastly can improve the external audit score. Below are some tips to help you complete a successful internal audit.
Audit Scope: Make sure that the scope of the audit is well defined and documented (i.e., regulations, management system standards, company policies). This also involves identifying which areas and functions onsite are included.
Documents, plans, and records: Records should be organized by type in separate folders and sorted by date. Not only does that save time, it creates less likelihood of a record being overlooked. In most cases, electronic versions of records are sufficient, as long as they can be easily retrieved and viewed on the computer.
Allow for Self-Criticism and Congratulations: It is important to be ready to reflect and criticize yourself individually and as a team. An internal Audit is the perfect time to take a step back and think about what you could do better. That being said, it’s also important time to congratulate yourself on the things you are doing right! Be sure to thank and appreciate the work your team has done and highlight the areas you feel you are performing exceptional safety practices in.
Recording Notes: Keep good notes. Do not just check off a box saying complies or does not comply, note what is found. This information will help you give feedback on what is working and what is not. It also demonstrates to your certification auditor that you are performing an effective internal audit.